Simplified expense management for small businesses.

Expensya simplifies your travel and expense process by automating and managing your business expenses, so there's less work for employees, more accuracy in your data and a clear view into your spending.

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Optimize your business spend.

Expensya cards together with expense software will change the way you manage spend. With central budget management, you can submit expenses and pay bills in a single platform giving you more visibility, more control, and better compliance.

Explore payments cards and budgets

 

Improve your financial operations with one platform to manage business expenses.

Automate manual tasks with policy controls, approval workflows and automated reconciliation. Switch to an entirely paperless process that is both secure and compliant with local legislation.

Expensya workflow diagram

Stay compliant with legislative standards.

Store your digital payment receipts and archive expenses according to legislative standards and enjoy a paperless process that is both secure and compliant.

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See Expensya Payment Cards in action.

Spend a few minutes exploring our interactive demo to get a firsthand look at how our payment cards work.

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Want to explore the full solution? Watch this overview video.

The key to control?
Master expenses with online payments.

Fed up with the headache of handling business expenses the old-fashioned way? Ditch those spreadsheets and embrace smoother processes with our white paper: Optimize Online Payments to Control Your Business Expenses Better.

Download to see:

  • The challenges of traditional expense management methods
  • Innovative solutions for better budget control
  • The advantages of corporate payment cards for online transactions
  • Strengthening security with virtual payment solutions

Download guide

Integrate to your accounting system.

Make bookkeeping easy when data automatically flows between your expense system and your accounting system – using turnkey integration to improve data quality and reduce errors.

integrations diagram

Give your team virtual or physical cards for payments.

Give every employee access to the funds they need by giving them virtual or physical Expensya cards. You assign and manage budgets centrally and can set payment limits, expense categories, use days/hours and more for proactive control.

Explore payment cards

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An affordable expense platform for 100 users or less.

Try Expensya for 30 days. No commitment and no credit card required. After you enjoy the simplicity and clarity of Expensya, simply select one of these pricing options as a small business customer.

Silver Plan

(recommended for 1-10 licenses)


€5   per month per license (billed annually)

  • Unlimited Fast Scan (OCR+ recognition)
  • Management of mileage expenses
  • Multi-level validation workflow
  • Ability to export PDF and Excel

Gold Plan

(recommended for 11-99 licenses)


€8   per month per license (billed annually)

  • Unlimited Fast Scan (OCR+ recognition)
  • Legal archiving in France
  • Management of mileage expenses
  • Multi-level validation workflow
  • Ability to export PDF and Excel
  • Integrations with several accounting, banking and payroll tools
  • Automatic validation based on expense policies
  • Advances management

Optional: +€89/month for UNLIMITED Expensya physical and virtual payment cards

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Compare plans:

Feature Silver Gold
Expenses Manual Entry checkmark icon checkmark icon
Unlimited Fast Scan - Unique OCR+ Technology checkmark icon checkmark icon
Mileage Expenses checkmark icon checkmark icon
Email Processing checkmark icon checkmark icon
Bulk expenses add checkmark icon checkmark icon
Automatic currency conversion checkmark icon checkmark icon
Custom currency conversion rate checkmark icon checkmark icon
Auto-calculated distances for mileage expenses checkmark icon checkmark icon
Addresses auto-complete checkmark icon checkmark icon
Auto-calculated mileage expenses reimbursement checkmark icon checkmark icon
Credit card ticket management checkmark icon checkmark icon
Guests Management checkmark icon checkmark icon
Management of personal / business credit cards checkmark icon checkmark icon
Multiple vehicles - Management for mileage expenses checkmark icon checkmark icon
Management of vehicle's registration certificate checkmark icon checkmark icon
Email notifications at the different approval workflow steps checkmark icon checkmark icon
Expense reports management checkmark icon checkmark icon
Automatic validation based on invoices policies checkmark icon checkmark icon
Enter a mileage expense credit checkmark icon checkmark icon
Add guests in the mileage expenses checkmark icon checkmark icon
Management of credits checkmark icon checkmark icon
Management of the flat-rate expense according to the distance checkmark icon checkmark icon
Management of per diems checkmark icon checkmark icon
Multi-currency and multi-country management checkmark icon checkmark icon
Custom fields for expense forms checkmark icon checkmark icon
Approval on mobile app checkmark icon checkmark icon
Approval workflow checkmark icon checkmark icon
Management of company and employee bank information checkmark icon checkmark icon
E-bills: automatically collected invoices from many web services X icon checkmark icon
Import of Credit card statement X icon checkmark icon
Management of advances X icon checkmark icon
Feature Silver Gold
Virtual and physical company cards X icon checkmark icon
Multi-budget management X icon checkmark icon
Customized payment card settings X icon checkmark icon
Expense validation workflow X icon checkmark icon
Feature Silver Gold
Cost accounting - unlimited analytical axes checkmark icon checkmark icon
Project management checkmark icon checkmark icon
Customization of expense categories checkmark icon checkmark icon
Advanced mileage expenses customization checkmark icon checkmark icon
Management of Urssaf mileages rates - France checkmark icon checkmark icon
Simplify VAT recovery process checkmark icon checkmark icon
Accounting department integration checkmark icon checkmark icon
Billable expenses management checkmark icon checkmark icon
Non reimbursable expenses management checkmark icon checkmark icon
Multi-page invoice management checkmark icon checkmark icon
Feature Silver Gold
Smart stats checkmark icon checkmark icon
Expense Policy Automation checkmark icon checkmark icon
Automatic detection of duplicates checkmark icon checkmark icon
Expense reports history checkmark icon checkmark icon
Administrator panel checkmark icon checkmark icon
Advanced audit filters checkmark icon checkmark icon
Expenses calendar view checkmark icon checkmark icon
Feature Silver Gold
Excel export format checkmark icon checkmark icon
Printable PDF export format checkmark icon checkmark icon
Receipts export checkmark icon checkmark icon
Accounting dedicated export checkmark icon checkmark icon
Mileage expenses dedicated export checkmark icon checkmark icon
Native Quickbooks integration checkmark icon checkmark icon
Native Loop integration checkmark icon checkmark icon
Sage integration X icon checkmark icon
Cegid integration X icon checkmark icon
Quadratus integration X icon checkmark icon
SAP integration X icon checkmark icon
Full csv export X icon checkmark icon
Activation of integrations X icon checkmark icon
Activation of exports X icon checkmark icon
Activation of import of credit card statements X icon checkmark icon
Feature Silver Gold
Secure Cloud Storage checkmark icon checkmark icon
Unlimited storage during the subscription period checkmark icon checkmark icon
Archiving with probative value - France, Spain, Germany, and over 20 other countries X icon checkmark icon
Feature Silver Gold
Data Confidentiality checkmark icon checkmark icon
Storage in the EU- EU Data Protection Directive compliance checkmark icon checkmark icon
Data recovery up to 6 months after end of contract checkmark icon checkmark icon
SOC 1 / SSAE18 certified storage checkmark icon checkmark icon
SOC 2 / AT certified storage Section 101 checkmark icon checkmark icon
ISAE 3402 certified storage checkmark icon checkmark icon
ISO 27001 certified storage checkmark icon checkmark icon
Audit of used cloud services at least once a year checkmark icon checkmark icon
Intelligent systems for detecting threats and alerts checkmark icon checkmark icon
Feature Silver Gold
Email checkmark icon checkmark icon
Live Chat checkmark icon checkmark icon
Helpdesk checkmark icon checkmark icon
Videos tutorial (French only) checkmark icon checkmark icon
Telephone checkmark icon checkmark icon

Thousands of small businesses use Expensya to manage spend.

Ryce Consulting logo

"Expensya allows us to be one step ahead, and to do more consulting by always having the necessary data available in real time."

Yohan Raccah
Founder & CEO

Rougegorge logo

"I struggled to find a tool that met the specific needs of accountants who were looking for an analytical breakdown across multiple accounts and were adamant about it. This point worked in Expensya's favor, everything is configurable!"

Sophie Anselin
IS Project Manager

Coopaname logo

"That's what I like about Expensya: there are a lot of settings that allow us to adapt the solution to our needs, from a technical point of view or on the interface. We have our own terms that are more in line with our business. This customization is extremely suitable for our business!"

Damien Lopez
Project Manager

How much do employees spend on average on business expenses?

In its annual barometer of employee spending in France, Expensya notes that employees spend an average of €2,525 over the year in 2023.

  • Overall spending by employees rose by 8.57% compared with 2022
  • Transport is the main area of expenditure, accounting for 51.5% of spending by French employees
  • Training had the greatest percent increase

What are the other categories of spend and how does your business compare?

Find out

Ready to simplify expense management?

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