Expensya simplifies your travel and expense process by automating and managing your business expenses, so there's less work for employees, more accuracy in your data and a clear view into your spending.
Expensya cards together with expense software will change the way you manage spend. With central budget management, you can submit expenses and pay bills in a single platform giving you more visibility, more control, and better compliance.
Automate manual tasks with policy controls, approval workflows and automated reconciliation. Switch to an entirely paperless process that is both secure and compliant with local legislation.
Store your digital payment receipts and archive expenses according to legislative standards and enjoy a paperless process that is both secure and compliant.
Get full transparency into spend with out-of-the-box, interactive dashboards and intelligence tools generated by Power BI, so you can stay ahead of costs and manage your cashflow.
Spend a few minutes exploring our interactive demo to get a firsthand look at how our payment cards work.
Want to explore the full solution? Watch this .
Fed up with the headache of handling business expenses the old-fashioned way? Ditch those spreadsheets and embrace smoother processes with our white paper: Optimize Online Payments to Control Your Business Expenses Better.
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Make bookkeeping easy when data automatically flows between your expense system and your accounting system – using turnkey integration to improve data quality and reduce errors.
Give every employee access to the funds they need by giving them virtual or physical Expensya cards. You assign and manage budgets centrally and can set payment limits, expense categories, use days/hours and more for proactive control.
Try Expensya for 30 days. No commitment and no credit card required. After you enjoy the simplicity and clarity of Expensya, simply select one of these pricing options as a small business customer.
(recommended for 1-10 licenses)
See below for additional license tiers
€5 per month per license (billed annually)
(recommended for 11-99 licenses)
See below for additional license tiers
€8 per month per license (billed annually)
Optional: +€89/month for UNLIMITED Expensya physical and virtual payment cards
| USERS | SILVER PLAN | GOLD PLAN |
| 1-9 | 5€ | 8€ |
| 10-24 | 4,75€ | 7,60€ |
| 25-49 | 4,50€ | 7,20€ |
| 50-74 | 4,25€ | 6,80€ |
| 75-99 | 4€ | 6,40€ |
Compare plan components
| Feature | Silver | Gold |
|---|---|---|
| Expenses Manual Entry |  |
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| Unlimited Fast Scan - Unique OCR+ Technology | |
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| Mileage Expenses | |
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| Email Processing | |
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| Bulk expenses add | |
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| Automatic currency conversion | |
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| Custom currency conversion rate | |
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| Auto-calculated distances for mileage expenses | |
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| Addresses auto-complete | |
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| Auto-calculated mileage expenses reimbursement | |
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| Credit card ticket management | |
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| Guests Management | |
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| Management of personal / business credit cards | |
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| Multiple vehicles - Management for mileage expenses | |
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| Management of vehicle's registration certificate | |
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| Email notifications at the different approval workflow steps | |
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| Expense reports management | |
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| Automatic validation based on invoices policies | |
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| Enter a mileage expense credit | |
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| Add guests in the mileage expenses | |
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| Management of credits | |
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| Management of the flat-rate expense according to the distance | |
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| Management of per diems | |
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| Multi-currency and multi-country management | |
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| Custom fields for expense forms | |
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| Approval on mobile app | |
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| Approval workflow | |
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| Management of company and employee bank information | |
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| E-bills: automatically collected invoices from many web services |  |
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| Import of Credit card statement | |
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| Management of advances | |
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| Feature | Silver | Gold |
|---|---|---|
| Virtual and physical company cards | |
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| Multi-budget management | |
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| Customized payment card settings | |
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| Expense validation workflow | |
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| Feature | Silver | Gold |
|---|---|---|
| Cost accounting - unlimited analytical axes | |
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| Project management | |
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| Customization of expense categories | |
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| Advanced mileage expenses customization | |
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| Management of Urssaf mileages rates - France | |
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| Simplify VAT recovery process | |
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| Accounting department integration | |
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| Billable expenses management | |
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| Non reimbursable expenses management | |
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| Multi-page invoice management | |
|
| Feature | Silver | Gold |
|---|---|---|
| Smart stats | |
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| Expense Policy Automation | |
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| Automatic detection of duplicates | |
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| Expense reports history | |
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| Administrator panel | |
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| Advanced audit filters | |
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| Expenses calendar view | |
|
| Feature | Silver | Gold |
|---|---|---|
| Excel export format | |
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| Printable PDF export format | |
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| Receipts export | |
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| Accounting dedicated export | |
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| Mileage expenses dedicated export | |
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| Native Quickbooks integration | |
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| Native Loop integration | |
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| Sage integration | |
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| Cegid integration | |
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| Quadratus integration | |
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| SAP integration | |
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| Full csv export | |
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| Activation of integrations | |
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| Activation of exports | |
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| Activation of import of credit card statements | |
|
| Feature | Silver | Gold |
|---|---|---|
| Secure Cloud Storage | |
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| Unlimited storage during the subscription period | |
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| Archiving with probative value - France, Spain, Germany, and over 20 other countries | |
|
| Feature | Silver | Gold |
|---|---|---|
| Data Confidentiality | |
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| Storage in the EU- EU Data Protection Directive compliance | |
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| Data recovery up to 6 months after end of contract | |
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| SOC 1 / SSAE18 certified storage | |
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| SOC 2 / AT certified storage Section 101 | |
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| ISAE 3402 certified storage | |
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| ISO 27001 certified storage | |
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| Audit of used cloud services at least once a year | |
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| Intelligent systems for detecting threats and alerts | |
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| Feature | Silver | Gold |
|---|---|---|
| Live Chat | |
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| Videos tutorial (French only) | |
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"Expensya allows us to be one step ahead, and to do more consulting by always having the necessary data available in real time."
Yohan Raccah
Founder & CEO
"I struggled to find a tool that met the specific needs of accountants who were looking for an analytical breakdown across multiple accounts and were adamant about it. This point worked in Expensya's favor, everything is configurable!"
Sophie Anselin
IS Project Manager
"That's what I like about Expensya: there are a lot of settings that allow us to adapt the solution to our needs, from a technical point of view or on the interface. We have our own terms that are more in line with our business. This customization is extremely suitable for our business!"
Damien Lopez
Project Manager
In its annual barometer of employee spending in France, Expensya notes that employees spend an average of €2,525 over the year in 2023.
What are the other categories of spend and how does your business compare?
