“Indeed, exporting the data from Expensya allows us to easily integrate this information into our software, avoiding duplicate data entry. So we have more time to spend on tasks with higher added value!”
30-Day free trial. No credit card required.
- Small companies
between 10 and 24
between 25 and 49
between 50 and 74
between 75 and 99
The offer that saves you time wasted on expense management.
For small companies.
Recommended up to 10 Licenses
request a custom quote for free
- Unlimited OCR+ Recognition
- Archiving with legal value Spain
- Management of mileage expenses
- Multi-level validation workflow
- Ability to export PDF and Excel
Save time on expense management and archiving, and integrate Expensya to your main tools.
For small and mid-size companies.
Recommended up to 50 Licences
request a custom quote for free
- Integrations with several accounting, banking and payroll tools
- Archiving with legal value France and Spain
- Unlimited E-bills
- Automatic validation based on expense policies
- Advances management
Optional: +€89/month UNLIMITED cards
- Expensya physical and virtual payment cards (optional)
The best features of Expensya, advanced management of your processes, a complete integration with your tools: all combined with expert support.
Recommended for +50 active users
Our experts help you launch your project
All Gold features and:
- 360° Integration
- Customized Export
- Augmented Payment
- Advanced BI dashboards
- Single Sign-On
- Expensya adapts to your advanced processes
We will provide you the best dedicated and expert support:
- Business guidance
- Coordination, implementation and monitoring from Expensya project managers
- Proactive and multilingual support, available 24/7
- Customer success Unit
|Android Native App|
|iOS Native App|
|Expenses Manual Entry|
|Unlimited Fast Scan - Unique OCR+ Technology|
|Bulk expenses add|
|Automatic currency conversion|
|Custom currency conversion rate|
|Auto-calculated distances for mileage expenses|
|Auto-calculated mileage expenses reimbursement|
|Credit card ticket management|
|Management of personal / business credit cards|
|Multiple vehicles - Management for mileage expenses|
|Management of vehicle's registration certificate|
|Multiple VAT management|
|Email notifications at the different approval workflow steps|
|Expense reports management|
|E-bills: automatically collected invoices from many web services|
|Import of Credit card statement|
|Management of advances|
|Automatic validation based on invoices policies|
|Enter a mileage expense credit|
|Add guests in the mileage expenses|
|Management of credits|
|Management of the flat-rate expense according to the distance|
|Management of per diems|
|Payment cards (optional)||Silver||Gold||Premium|
|Virtual and physical company cards|
|Customised payment card settings|
|Expense validation workflow|
|Multi-currency and multi-country management|
|Custom fields for expense forms|
|Approval on mobile app|
|Single Sign On - ADFS|
|Single Sign On - Office 365|
|Multi-subsidiary and multi-department management|
|Customized approval flows|
|Advanced multi-subsidiary management|
|Management of company and employee bank information|
|Management of roles and responsibilities|
|Customization of categories for each group and project|
|Cost accounting - unlimited analytical axes|
|Customization of expense categories|
|Customization of expense categories|
|Advanced mileage expenses customization|
|Management of Urssaf mileages rates - France|
|Simplify VAT recovery process|
|Accounting department integration|
|Billable expenses management|
|Non reimbursable expenses management|
|Advanced chart of accounts|
|Multi-page invoice management|
|Expense Policy Automation|
|Automatic detection of duplicates|
|Expense reports history|
|Advanced audit filters|
|Expenses calendar view|
|Advanced BI Dashboard|
|Export formats and integrations||Silver||Gold||Premium|
|Excel export format|
|Sepa XML Export|
|Printable PDF export format|
|Accounting dedicated export|
|Mileage expenses dedicated export|
|Native Quickbooks integration|
|Native Loop integration|
|Oracle JD Edwards integration|
|Integration via FTP|
|Expensya management APIs access|
|Data Migration from other softwares|
|Full csv export|
|Activation of integrations|
|Activation of exports|
|Activation of import of credit card statements|
|Secure Cloud Storage|
|Unlimited storage during the subscription period|
|Archiving with probative value - France, Spain, Germany, and over 20 other countries|
|Storage in the EU- EU Data Protection Directive compliance|
|Data recovery up to 6 months after end of contract|
|SOC 1 / SSAE18 certified storage|
|SOC 2 / AT certified storage Section 101|
|ISAE 3402 certified storage|
|ISO 27001 certified storage|
|Audit of used cloud services at least once a year|
|Intelligent systems for detecting threats and alerts|
|Videos tutorial (French)|
|Dedicated account manager|
|Free trial||Free trial||Contact-us|
24/7 support team
They trust us in over 100 countries
“Expensya manages my expense reports simply from my pocket and saves me hours. We are now saving 5 to 10% on professional expenses.”
“We set up a paperless process in the countries where there is legal archiving. The process will get more and more agile when other countries switch to legal archiving. It would be awesome once there will be no papers in all other subsidiaries.”
Frequently Asked Questions
Expensya payment cards allow you to pay for all types of expenses. Whether you make online payments or in-store purchases, your Expensya Mastercard will be valid.
The authorised expenses can be limited by the administrator or the manager. This helps to regulate the use of payment cards. For example: excluding certain merchant categories or limiting international or foreign currency payments.
There are two types of Expensya payment cards, to suit everyone's needs:
- The virtual card, which is a dematerialised payment card. It is particularly useful for online purchases.
- The physical card, similar to the traditional bank card, is used, in particular, to pay for in-store purchases.
Virtual cards and physical cards can be added to Apple Pay and Google Pay, allowing contactless payments from your smartphone.
Expensya payment cards are Mastercards.
Our cards are accepted wherever the Mastercard network is available, i.e., in almost all countries.
Expensya cards are only issued in euros at the moment. However, you can pay for purchases outside of the SEPA zone, in a currency other than the euro. Exchange rate fees will apply when the currency is different from the euro.
Apple Pay and Google Pay work internationally, in countries where the payment facility is offered.
For our payment infrastructure, we rely on Swan, an accredited company controlled by the ACPR as an Electronic Money Institution. This is what allows us to offer a payment service: Swan handles payment flows and account deposits, while Expensya handles the rest.
Funds deposited into your Swan account are safe. They are credited to an account called a “segregation account” at a major European bank. Neither Expensya nor Swan have access to this account. Only the account owner can trade with available funds. Your money is therefore protected at all times.
In addition, in the unlikely event that this major bank defaults, your funds are guaranteed up to €100,000 by the Deposit Guarantee and Resolution Fund (FGDR).
Our servers are in Europe, in compliance with the regulations in force, as well as ISO 27001 and several other international standards.
Expensya is accessible wherever you are in the world and can convert more than 200 currencies. Contact us to know more!
Yes, we have all sizes of companies using Expensya, from 1 to 22,000 employees. Contact us to know more!
By creating an Expensya account, you will get 30 free trial days. Do you have more than 100 employees and want to launch a life-size test? Contact us!
You collect your data on request to our customer support for 90 days after the end of your contract.
Yes, we have a complete Rest API (contact us for more information!) as well as simple bridges to the majority of software on the market.
You can easily invite employees in your organization to use Expensya from the administration tab on the web application. They will receive an email allowing them to access the platform.
Trial is free and without commitment: try Expensya and you will understand why 😉