Expensya Offers and Pricing - Expense reports management software

Small companies
Enterprise

between 10 and 24
between 25 and 49
between 50 and 74
between 75 and 99

Off On

€

Try for free

€

Try for free

Compare our offers

Feature
Apps	Silver	Gold	Premium
Web Application
Android Native App
iOS Native App

Expense management	Silver	Gold	Premium
Expenses Manual Entry
Unlimited Fast Scan - Unique OCR+ Technology
Mileage Expenses
Email Processing
Bulk expenses add
Automatic currency conversion
Custom currency conversion rate
Auto-calculated distances for mileage expenses
Addresses auto-complete
Auto-calculated mileage expenses reimbursement
Credit card ticket management
Guests Management
Management of personal / business credit cards
Multiple vehicles - Management for mileage expenses
Management of vehicle's registration certificate
Multiple VAT management
Email notifications at the different approval workflow steps
Expense reports management
E-bills: automatically collected invoices from many web services
Import of Credit card statement
Management of advances
Automatic validation based on invoices policies
Enter a mileage expense credit
Add guests in the mileage expenses
Management of credits
Management of the flat-rate expense according to the distance
Management of per diems

Payment cards (optional)	Silver	Gold	Premium
Virtual and physical company cards
Multi-budget management
Customised payment card settings
Expense validation workflow

Enterprise	Silver	Gold	Premium
Multi-currency and multi-country management
Custom fields for expense forms
Approval on mobile app
Approval workflow
Custom fields
Single Sign On - ADFS
Single Sign On - Office 365
Multi-subsidiary and multi-department management
Customized approval flows
Advanced multi-subsidiary management
Management of company and employee bank information
Management of roles and responsibilities
Tag management
Customization of categories for each group and project

Accounting	Silver	Gold	Premium
Cost accounting - unlimited analytical axes
Project management
Customization of expense categories
Customization of expense categories
Advanced mileage expenses customization
Management of Urssaf mileages rates - France
Simplify VAT recovery process
Accounting department integration
Billable expenses management
Non reimbursable expenses management
Advanced chart of accounts
Multi-page invoice management

Audit	Silver	Gold	Premium
Smart stats
Expense Policy Automation
Automatic detection of duplicates
Expense reports history
Administrator panel
Advanced audit filters
Expenses calendar view
Advanced BI Dashboard

Export formats and integrations	Silver	Gold	Premium
Excel export format
Sepa XML Export
Printable PDF export format
Receipts export
Accounting dedicated export
Mileage expenses dedicated export
Native Quickbooks integration
Native Loop integration
Sage integration
Quadra integration
Cegid integration
Ibiza integration
Divalto integration
Quadratus integration
Oracle JD Edwards integration
Workday integration
PeopleSoft integration
Oracle integration
SAP integration
Integration via FTP
Expensya management APIs access
Custom integration
Novabank integration
Data Migration from other softwares
Full csv export
Activation of integrations
Activation of exports
Activation of import of credit card statements

Storage	Silver	Gold	Premium
Secure Cloud Storage
Unlimited storage during the subscription period
Archiving with probative value - France, Spain, Germany, and over 20 other countries

Security	Silver	Gold	Premium
Data Confidentiality
Storage in the EU- EU Data Protection Directive compliance
Data recovery up to 6 months after end of contract
SOC 1 / SSAE18 certified storage
SOC 2 / AT certified storage Section 101
ISAE 3402 certified storage
ISO 27001 certified storage
Audit of used cloud services at least once a year
Intelligent systems for detecting threats and alerts

Support	Silver	Gold	Premium
Email
Live Chat
Helpdesk
Videos tutorial (French)
Telephone
Dedicated account manager
	Free trial	Free trial	Contact-us

What expenses can I pay for with Expensya payment cards?  

Expensya payment cards allow you to pay for all types of expenses. Whether you make online payments or in-store purchases, your Expensya Mastercard will be valid.  

The authorised expenses can be limited by the administrator or the manager. This helps to regulate the use of payment cards. For example: excluding certain merchant categories or limiting international or foreign currency payments.  

There are two types of Expensya payment cards, to suit everyone's needs:  

The virtual card, which is a dematerialised payment card. It is particularly useful for online purchases.  
The physical card, similar to the traditional bank card, is used, in particular, to pay for in-store purchases.

Virtual cards and physical cards can be added to Apple Pay and Google Pay, allowing contactless payments from your smartphone.  

Can I pay abroad with Expensya cards?  

Expensya payment cards are Mastercards.
Our cards are accepted wherever the Mastercard network is available, i.e., in almost all countries. 

Expensya cards are only issued in euros at the moment. However, you can pay for purchases outside of the SEPA zone, in a currency other than the euro. Exchange rate fees will apply when the currency is different from the euro.  

Apple Pay and Google Pay work internationally, in countries where the payment facility is offered.  

How can I be sure that the funds deposited are safe?   

For our payment infrastructure, we rely on Swan, an accredited company controlled by the ACPR as an Electronic Money Institution. This is what allows us to offer a payment service: Swan handles payment flows and account deposits, while Expensya handles the rest.  

Funds deposited into your Swan account are safe. They are credited to an account called a “segregation account” at a major European bank. Neither Expensya nor Swan have access to this account. Only the account owner can trade with available funds. Your money is therefore protected at all times.  

In addition, in the unlikely event that this major bank defaults, your funds are guaranteed up to €100,000 by the Deposit Guarantee and Resolution Fund (FGDR).  

Where are your servers? What level of security for my data?

Our servers are in Europe, in compliance with the regulations in force, as well as ISO 27001 and several other international standards.

In which countries can I use Expensya?

Expensya is accessible wherever you are in the world and can convert more than 200 currencies. Contact us to know more!

Does your pricing decrease according to users count?

Yes, our prices are decreasing with the increase in the number of users. Contact us to know more!

Do you have large account customers?

Yes, we have all sizes of companies using Expensya, from 1 to 22,000 employees. Contact us to know more!

Can I try Expensya for free?

By creating an Expensya account, you will get 30 free trial days. Do you have more than 100 employees and want to launch a life-size test? Contact us!

How can I recover my data at the end of the engagement period?

You collect your data on request to our customer support for 90 days after the end of your contract.

Do you have an API for integration into other systems?

Yes, we have a complete Rest API (contact us for more information!) as well as simple bridges to the majority of software on the market.

How can my company employees access Expensya?

You can easily invite employees in your organization to use Expensya from the administration tab on the web application. They will receive an email allowing them to access the platform.

Why should I choose Expensya?