Say goodbye to compliance concerns.
Automate your spend policy by configuring expense rules, reimbursement limits and alerts in the event of non-compliance.
More accuracy with validation workflows.
Monitor, control, and validate employee expenses and advances incurred in accordance with your company’s expense policy with automated validation workflows.
Prevent AI-generated receipt fraud.
Stop AI-generated receipt fraud before it compromises your expense process or compliance. Expensya’s AI Receipt Verification feature flags suspicious receipts by alerting approvers to investigate and take action (reject or approve) without leaving the workflow.
See an example of how it works below.
1. Employee adds an expense using an AI-generated receipt
With the increasing availability and output of AI engines, it’s easier than ever
for employees to fabricate a receipt and attach it to an expense report.
Employee view of expense
See receipt up close
2. Employee submits report which gets routed to the approver
The AI-generated receipt is uploaded and submitted as a PDF or image file, something that would be nearly
impossible to differentiate from credible receipts in traditional expense report management systems.
3. Manager receives report and sees alert if suspicious activity is detected
Thanks to the AI Receipt Verification feature, Expensya serves an alert to approvers or admins,
flagging AI-generated receipts without alerting the employee submitting the report.
4. Manager reviews expense details
Now that the approver or admin is aware that the submitted expense contains a potentially AI-generated receipt,
they can take the appropriate action to follow up according to their company’s policies.
Detect duplicate expenses.
Efficiently eliminate transmission errors, potential management errors, and fraud attempts. An intelligent audit system automatically alerts you as soon as a duplicate expense is detected, even between several employees.
See smart policy in action
Optimize your travel budget.
Connect your booking tools and other travel apps to Expensya for booking, paying, and managing business travel expenses. Configure multiple levels of expense validations and maintain control of advance requests within defined budgets.
Validate expenses by project.
Employees working on several projects can assign each expense to a corresponding project. Each expense report is then divided and sent to every project validator. Validators can switch to a calendar view to identify expense anomalies more easily and automatically manage the verification and validation of the expenses incurred.
Get instant answers to policy questions.
Load your travel and expense policies into Expensya, so you can give users instant, accurate responses to your spending policies with Medius Copilot for Expense.
Work with your team.
Easily connect with coworkers on budgets and expenses via Expensya’s Microsoft Teams embedded application.
Create and approve expenses directly from within Teams.
Want to try it out? Get started
See Expensya Payment Cards in action.
Spend a few minutes exploring our interactive demo to get a firsthand look at how our payment cards work.
Want to explore the full solution? Watch this .
Insider secrets: how to master business travel expenses.
Business travel demands thorough planning, clear communication and smart spending. Master the art of preparation and expense control with our guide: Master Business Travel Expenses: Your Ultimate Guide.
Focus on budgeting before travel, refine policies, and use tech tools for easy expense tracking. Learn about tax benefits, empower your team with savvy travel tips, boost financial efficiency and much more.
