REINVENTING EXPENSE REPORTS

REINVENTING EXPENSE REPORTS

Expensya reinvents expense reporting thanks to innovative features and to the latest technology trends. From receipts to accounting, our web and mobile solution automates every step. Discover the future of expense reporting.

THE BEST OF EXPENSYA

GOLD FEATURES GOLD FEATURES

PREMIUM FEATURES PREMIUM FEATURES

ZERO MANUAL DATA ENTRY

INVOICES INTELLIGENT RECOGNITION
INVOICES INTELLIGENT RECOGNITION
Thanks to our OCR + technology, all the relevant data is automatically extracted from your invoices and receipts: amount, category, multiple VAT, date, merchant, and more.

100% MOBILE

WEB AND MOBILE CLOUD APPLICATIONS
WEB AND MOBILE CLOUD APPLICATIONS
Expensya is available on any smartphone or internet browser so you can use it wherever you are. Thanks to the Cloud, you can access your data at any time and you manage your expense reports on the go.

ZERO PAPER

CLOUD ARCHIVING
CLOUD ARCHIVING
Every invoice is archived in the Cloud and you can consult it anytime and anywhere. Get rid of paper in your internal processes, and even in external audits (only in some countries - contact us for more information).

THE BEST OF EXPENSYA

GOLD FEATURES GOLD FEATURES

PREMIUM FEATURES PREMIUM FEATURES

ZERO MANUAL DATA ENTRY

INVOICES INTELLIGENT RECOGNITION
INVOICES INTELLIGENT RECOGNITION
Thanks to our OCR + technology, all the relevant data is automatically extracted from your invoices and receipts: amount, category, multiple VAT, date, merchant, and more.

100% MOBILE

WEB AND MOBILE CLOUD APPLICATIONS
WEB AND MOBILE CLOUD APPLICATIONS
Expensya is available on any smartphone or internet browser so you can use it wherever you are. Thanks to the Cloud, you can access your data at any time and you manage your expense reports on the go.

ZERO PAPER

CLOUD ARCHIVING
CLOUD ARCHIVING
Every invoice is archived in the Cloud and you can consult it anytime and anywhere. Get rid of paper in your internal processes, and even in external audits (only in some countries - contact us for more information).

ADDING EXPENSES HAS NEVER BEEN THIS EASY

Email processing
Email processing
Do you receive multiple invoices by email? You just have to transfer them to an email address, and they will magically appear in your expense report. Do not waste time searching your inbox.
 Mileage Expenses management
Mileage Expenses management
You only have to indicate departure and arrival, and Expensya takes care of the rest: calculating distances and allowances. The scale is customizable, and Expensya also allows control of vehicle fleets.
  E-Bills collectors
Gold star E-Bills collectors
Do not waste time downloading invoices from all of your web merchants. Connect them to Expensya and your invoices will be automatically collected and added to your expense reports for you.
Import the credit card statement
Gold star Import the credit card statement
You can simply import your credit card statements into Expensya to automatically add expenses. Expensya supports several credit card statements formats, and adapts to yours if it is not supported.
Per diem management
Per diem management
Looking to benefit from a daily allowance and deduct meal or transport expenses? It’s never been so simple to request them! The Per Diem module included in Expensya offers rapid management of daily allowances based on pre-defined rules. Calculations are automatic, enabling automated management.

ADDING EXPENSES HAS NEVER BEEN THIS EASY

Email processing
Email processing
Do you receive multiple invoices by email? You just have to transfer them to an email address, and they will magically appear in your expense report. Do not waste time searching your inbox.
 Mileage Expenses management
Mileage Expenses management
You only have to indicate departure and arrival, and Expensya takes care of the rest: calculating distances and allowances. The scale is customizable, and Expensya also allows control of vehicle fleets.
  E-Bills collectors
Gold star E-Bills collectors
Do not waste time downloading invoices from all of your web merchants. Connect them to Expensya and your invoices will be automatically collected and added to your expense reports for you.
Import the credit card statement
Gold star Import the credit card statement
You can simply import your credit card statements into Expensya to automatically add expenses. Expensya supports several credit card statements formats, and adapts to yours if it is not supported.
Per diem management
Per diem management
Looking to benefit from a daily allowance and deduct meal or transport expenses? It’s never been so simple to request them! The Per Diem module included in Expensya offers rapid management of daily allowances based on pre-defined rules. Calculations are automatic, enabling automated management.

SIMPLIFY YOUR PROCESS

                              Approval workflow
Approval workflow
Set up expense reports approval workflows, and create cross-functional workflows for your project management. And with Expensya, approval is also simple and mobile.
Automated spending policy
Automated spending policy
Your company has set up a specific expense policy and it is hard to enforce it: automate its control by configuring alerts, caps and blocking rules that will take care of your policy application.
Automatic currency conversion
Automatic currency conversion
You travel a lot? Expensya detects foreign currencies and automatically convert them: each of your expenses is converted at the invoice date rate, and you can customize the rate if needed.
Unlimited users
Unlimited users
Our licensing system is here to simplify your users’ management: add as many users as you need, on demand. Expensya easily adapts to your business size changes.
 Management of company and employee bank details
Management of company and employee bank details
Looking to manage the expense report reimbursement process more efficiently? Simply add your company and employee bank details to enjoy rapid, fully independent configuration and speed up your reimbursement payments.
Tag management
Platinium star Tag management
Seeking to categorize your expenses, reports or user groups? In just a few clicks, assign mission-specific tags based on your company structure and the types of expenses incurred.

SIMPLIFY YOUR PROCESS

                              Approval workflow
Approval workflow
Set up expense reports approval workflows, and create cross-functional workflows for your project management. And with Expensya, approval is also simple and mobile.
Automated spending policy
Automated spending policy
Your company has set up a specific expense policy and it is hard to enforce it: automate its control by configuring alerts, caps and blocking rules that will take care of your policy application.
Automatic currency conversion
Automatic currency conversion
You travel a lot? Expensya detects foreign currencies and automatically convert them: each of your expenses is converted at the invoice date rate, and you can customize the rate if needed.
Unlimited users
Unlimited users
Our licensing system is here to simplify your users’ management: add as many users as you need, on demand. Expensya easily adapts to your business size changes.
 Management of company and employee bank details
Management of company and employee bank details
Looking to manage the expense report reimbursement process more efficiently? Simply add your company and employee bank details to enjoy rapid, fully independent configuration and speed up your reimbursement payments.
Tag management
Platinium star Tag management
Seeking to categorize your expenses, reports or user groups? In just a few clicks, assign mission-specific tags based on your company structure and the types of expenses incurred.

Effortless Accounting

                              Duplicate detection
Duplicate detection
Duplicates are unfortunately very common in the expense reporting process. Expensya and its intelligent audit system automatically alerts you as soon as it detects a duplicated expense.
                              Advanced integrations
Platinium star Advanced integrations
Accounting Software, ERP or Travel Management software: Expensya integrates with your software environment to provide an end-to-end integrated experience. Forget double data entries.
                              Multi-format Exports
Multi-format Exports
You can export your data anytime in Excel or PDF format. In the Gold offer, you have, in addition to a full CSV export, several formats that suit your accounting, internal management or import purposes. We can create a custom export if needed, you just need to contact us.
                              Cost Accounting
Cost Accounting
Reach an extreme level of precision in the analytical management of your expense reports: you can configure analytical axes by projects, or by type of structure (entity, subsidiary, department, service).

Manage your business effectively

                              Smart Statistics
Platinium star Smart Statistics
Your Dashboard allows you to accurately track your expenses or those of your teams. Use several indicators to accurately track the evolution of your expenses or those of your teams.
                              Advanced BI reports
Advanced BI reports
Get the most of your data and extract the insights you need with our advanced BI reports. Designed to help you make the best decisions, they will help you lead your company's expense policy.
                              Multi-subsidiary management
Platinium star Multi-subsidiary management
Your structure is composed of several subsidiaries and each one is independant in the management of expense reports? Customize settings for each subsidiary, and configure roles, responsibilities and advanced analytics.
                              User Roles
User Roles
Expensya offers specific roles for each type of stakeholder in the expense reporting process: employee, accountant, administrator, manager, project manager, validator, etc ... You will be able to perfectly adapt Expensya to your company.

You are constantly supported

                              Knowledge Base
Knowledge Base
Find hundreds of articles dedicated to teach you how to use Expensya and to help you understand how different features work. Enjoy optimized content for fast search and fast reading.
                              Video Tutorials
Video Tutorials
Do you prefer videos to written knowledge bases? Enjoy instructional video tutorials on our Youtube channel: short videos focusing on a feature, a user role, or a process.
                              Customer Support
Customer Support
Our customer support has a central role: helping you, understanding your needs and pushing for the improvements that you ask for! We are available by email, phone and live chat.
                              Account manager
Platinium star Account manager
Starting a new project in a large company is not easy: an account manager is here to help you throughout the project deployment, in order to optimize the success of the project.

Effortless Accounting

                              Duplicate detection
Duplicate detection
Duplicates are unfortunately very common in the expense reporting process. Expensya and its intelligent audit system automatically alerts you as soon as it detects a duplicated expense.
                              Advanced integrations
Platinium star Advanced integrations
Accounting Software, ERP or Travel Management software: Expensya integrates with your software environment to provide an end-to-end integrated experience. Forget double data entries.
                              Multi-format Exports
Multi-format Exports
You can export your data anytime in Excel or PDF format. In the Gold offer, you have, in addition to a full CSV export, several formats that suit your accounting, internal management or import purposes. We can create a custom export if needed, you just need to contact us.
                              Cost Accounting
Cost Accounting
Reach an extreme level of precision in the analytical management of your expense reports: you can configure analytical axes by projects, or by type of structure (entity, subsidiary, department, service).

Manage your business effectively

                              Smart Statistics
Platinium star Smart Statistics
Your Dashboard allows you to accurately track your expenses or those of your teams. Use several indicators to accurately track the evolution of your expenses or those of your teams.
                              Advanced BI reports
Advanced BI reports
Get the most of your data and extract the insights you need with our advanced BI reports. Designed to help you make the best decisions, they will help you lead your company's expense policy.
                              Multi-subsidiary management
Platinium star Multi-subsidiary management
Your structure is composed of several subsidiaries and each one is independant in the management of expense reports? Customize settings for each subsidiary, and configure roles, responsibilities and advanced analytics.
                              User Roles
User Roles
Expensya offers specific roles for each type of stakeholder in the expense reporting process: employee, accountant, administrator, manager, project manager, validator, etc ... You will be able to perfectly adapt Expensya to your company.

You are constantly supported

                              Knowledge Base
Knowledge Base
Find hundreds of articles dedicated to teach you how to use Expensya and to help you understand how different features work. Enjoy optimized content for fast search and fast reading.
                              Video Tutorials
Video Tutorials
Do you prefer videos to written knowledge bases? Enjoy instructional video tutorials on our Youtube channel: short videos focusing on a feature, a user role, or a process.
                              Customer Support
Customer Support
Our customer support has a central role: helping you, understanding your needs and pushing for the improvements that you ask for! We are available by email, phone and live chat.
                              Account manager
Platinium star Account manager
Starting a new project in a large company is not easy: an account manager is here to help you throughout the project deployment, in order to optimize the success of the project.

Expensya streamlines how to manage professional expense reports.

Register now and enjoy 30 days free trial!

  • Try it for free

Full Feature List

FEATURES LIST SILVER GOLD PREMIUM
Apps
Web Application
Android Native App
iOS Native App
Expense Management
Expenses Manual Entry
Unlimited Fast Scan - Unique OCR+ Technology
Mileage Expenses
Bulk expenses add
Automatic currency conversion
Custom currency conversion rate
Auto-calculated distances for mileage expenses
Addresses auto-complete
Auto-calculated mileage expenses reimbursement
Credit card ticket management
Guests Management
Management of personal / business credit cards
Multiple vehicles Management for mileage expenses
Management of vehicle's registration certificate
Multiple VAT management
Expense reports management
E-bills : automatically collected invoices from many webservices E-bills (Limited to 3 collectors)
Import of Credit card statement Custom
Management of advances
Automatic validation based on invoices policies
Enter a mileage expense credit
Add guests in the mileage expenses
Management of credits
Management of the flat-rate expense according to the distance
Management of per diems
ENTREPRISE
Multi-currency and multi-country management
Custom fields for expense forms
Approval on mobile app
Approval workflow
Custom fields
Single Sign On - ADFS
Single Sign On - Office 365
Multi-subsidiary and multi-department management
Customized approval flows
Advanced multi-subsidiary management
Management of company and employee bank information
Management of roles and responsibilities
Tag management
Customization of categories for each group and project
ACCOUNTING
Cost accounting - unlimited analytical axes
Project management
Customization of expense categories
Customized accounts charts
Advanced mileage expenses customization
Management of Urssaf mileages rates - France
Simplify VAT recovery process
Accounting department integration
Billable expenses management
Non reimbursable expenses management
Advanced chart of accounts
Multi-page invoice management
AUDIT
Smart stats
Expense Policy Automation
Automatic detection of duplicates
Expense reports history
Administrator panel
Advanced audit filters
Expenses calendar view
Advanced BI Dashboard
EXPORT FORMATS AND INTEGRATIONS
Excel export format
Sepa XML Export
Printable PDF export format
Receipts export
Accounting dedicated export
Mileage expenses dedicated export
Native Quickbooks integration
Native Loop integration
Sage integration
Quadra integration
Cegid integration
Ibiza integration
Divalto integration
Quadratus integration
Oracle JD Edwards integration
Workday integration
PeopleSoft integration
Oracle integration
SAP integration
Integration via FTP
Expensya management APIs access
Custom integration
Novabank integration
Data Migration from other softwares
Full csv export
Activation of integrations
Activation of exports
Activation of import of credit card statements
STORAGE
Secure Cloud Storage
Unlimited storage during the subscription period
Archiving with probative value - France (Only for French Expensya accounts)
SECURITY
Data Confidentiality
Storage in the EU- EU Data Protection Directive compliance
Data recovery up to 6 months after end of contract
SOC 1 / SSAE18 certified storage
SOC 2 / AT certified storage Section 101
ISAE 3402 certified storage
ISO 27001 certified storage
Audit of used cloud services at least once a year
Intelligent systems for detecting threats and alerts
SUPPORT
Live Chat
Helpdesk
Videos tutorial (French)
Telephone