Reinventing expense reports

Expensya, reinvents expense reporting thanks to innovative features and to the latest technology trends. From receipts to accounting, our web and mobile solution automates every step. Discover the future of expense reporting.

The best of Expensya

Premium features

Zero manual data entry

Invoices Intelligent Recognition
Thanks to our OCR + technology, all the relevant data is automatically extracted from your invoices and receipts: amount, category, multiple VAT, date, merchant, and more.

100% Nomad

Web and Mobile Cloud Applications
Expensya is available on any smartphone or internet browser so you can use it wherever you are. Thanks to the Cloud, you can access your data at any time and you manage your expense reports on the go.

Zero paper

Cloud Archiving
Every invoice is archived in the Cloud and you can consult it anytime and anywhere. Get rid of paper in your internal processes, and even in external audits (only in some countries - contact us for more information).

Adding expenses has never been this easy

Email processing
Do you receive multiple invoices by email? You just have to transfer them to an email address, and they will magically appear in your expense report. Do not waste time searching your inbox.
Mileage Expenses management
You only have to indicate departure and arrival, and Expensya takes care of the rest: calculating distances and allowances. The scale is customizable, and Expensya also allows control of vehicle fleets.
E-Bills collectors
Do not waste time downloading invoices from all of your web merchants. Connect them to Expensya and your invoices will be automatically collected and added to your expense reports for you.
Import the credit card statement
You can simply import your credit card statements into Expensya to automatically add expenses. Expensya supports several credit card statements formats, and adapts to yours if it is not supported.

Simplify your process

Approval workflow
Set up expense reports approval workflows, and create cross-functional workflows for your project management. And with Expensya, approval is also simple and mobile.
Automated spending policy
Your company has set up a specific expense policy and it is hard to enforce it: automate its control by configuring alerts, caps and blocking rules that will take care of your policy application.
Automatic currency conversion
You travel a lot? Expensya detects foreign currencies and automatically convert them: each of your expenses is converted at the invoice date rate, and you can customize the rate if needed.
Unlimited users
Our licensing system is here to simplify your users’ management: add as many users as you need, on demand. Expensya easily adapts to your business size changes.

The best of Expensya

Premium features

Adding expenses has never been this easy

Simplify your process

Effortless Accounting

Manage your business effectively

You are constantly supported

Full Feature List

Features List Try it for free SILVER GOLD PREMIUM
Apps
Web Application
Android Native App
iOS Native App
Windows Phone Native App
Expense Management
Expenses Manual Entry
Unlimited Fast Scan - Unique OCR+ Technology
Mileage Expenses
Email Processing
Bulk expenses add
Automatic currency conversion
Custom currency conversion rate
Auto-calculated distances for mileage expenses
Addresses auto-complete
Auto-calculated mileage expenses reimbursement
Credit card ticket management
Guests Management
Management of personal / business credit cards
Multiple vehicles Management for mileage expenses
Management of vehicle's registration certificate
Multiple VAT management
Email notifications at the different approval workflow steps
Expense reports management
E-bills : automatically collected invoices from many webservices Trial version Trial version (Limited)
Import of Credit card statement Trial version Trial version Trial version Custom
Management of advances
Entreprise
Multi-currency and multi-country management
Custom fields for expense forms
Roles and responsibilities management
Approval on mobile app
Approval workflow
Custom fields
Single Sign On - ADFS
Single Sign On - Office 365
Multi-subsidiary and multi-department management
Accounting
Cost accounting - unlimited analytical axes
Project management
Customization of expense categories
Customized accounts charts
Advanced mileage expenses customization
Management of Urssaf mileages rates - France
VAT recovery management
Accounting department integration
Billable expenses management
Non reimbursable expenses management
Audit
Smart stats
Expense Policy Automation
Automatic detection of duplicates
Expense reports history
Administrator panel
Advanced audit filters
Expenses calendar view
Advanced BI Dashboard
Export formats and integrations
Excel export format
Printable PDF export format
Receipts export
Accounting dedicated export
Mileage expenses dedicated export
Native Quickbooks integration
Native Loop integration
Sage integration
Quadra integration
Cegid integration
Ibiza integration
Divalto integration
Quadratus integration
Oracle JD Edwards integration
Workday integration
PeopleSoft integration
Oracle integration
SAP integration
Integration via FTP
Expensya management APIs access
Custom integration
Novabank integration
Data Migration from other softwares
Full csv export
Storage
Secure Cloud Storage
Unlimited storage during the subscription period
Archiving with probative value - France
Security
Data Confidentiality
Storage in the EU- EU Data Protection Directive compliance
Data recovery up to 6 months after end of contract
SOC 1 / SSAE18 certified storage
SOC 2 / AT certified storage Section 101
ISAE 3402 certified storage
ISO 27001 certified storage
Audit of used cloud services at least once a year
Intelligent systems for detecting threats and alerts
Support
Email
Live Chat
Helpdesk
Videos tutorial (French)
Telephone
Dedicated account manager

Commercial Service

+33 1 85 09 28 40

09h/17h - From Monday to Friday